PRIVACY
Privacy Policy Notice
This privacy policy notice is served by A-Stat Office Technology under the website; ww.astat.co.uk. The purpose of this policy is to explain to you how we control, process, handle and protect your personal information through the business and while you browse or use this website. If you do not agree to the following policy you may wish to cease viewing / using this website, and or refrain from submitting your personal data to us.
Policy key definitions:
I”, “our”, “us”, or “we” refer to the business, A-Stat Office Technology.
“You”, “the user” refer to the person(s) using this website.
GDPR means General Data Protection Act.
PECR means Privacy & Electronic Communications Regulation.
ICO means Information Commissioner’s Office.
Cookies mean small files stored on a user’s computer or device.
Key principles of GDPR:
Our privacy policy embodies the following key principles; (a) Lawfulness, fairness and transparency, (b) Purpose limitation, (c) Data minimization, (d) Accuracy, (e) Storage limitation, (f) Integrity and confidence, (g) Accountability.
Processing of your personal data
Under the GDPR (General Data Protection Regulation) we control and / or process any personal information about you electronically using the following lawful bases.
We are registered with the ICO under the Data Protection Register, our registration number is: 00011076979
Lawful basis: Consent
Where our purpose for processing is: to produce a tailored quote.
Which is necessary because: it is requested by you, the user.
We process your information in the following ways: Storing and processing personal information electronically in order to provide you with quotes and relative information.
Data retention period: We will continue to process your information under this basis until you withdraw consent or it is determined your consent no longer exists.
Sharing your information: We do not share your information with third parties.
Lawful basis: Legitimate interests
Where our purpose for processing is: You, the user, have a legitimate interest in the organization’s activities and operations.
Which is necessary because: We can aid in your business operations through our services.
We process your information in the following ways: Storing and processing personal information electronically in order to provide you with quotes and relative information.
Data retention period: We will continue to process your information under this basis until you withdraw consent or it is determined your consent no longer exists.
Sharing your information: We do not share your information with third parties.
PRIVACY POLICY
Effective Date: 01/09/23
Table of Contents:
- Introduction
- Scope of the Privacy Policy
- Data Controller
- Purpose of this Privacy Policy
- Information We Collect
- Categories of Personal Data
- Sources of Personal Data
- Sensitive Data
- Automated Decision-Making and Profiling
- How We Use Your Information
- Purposes of Processing
- Legal Bases for Processing
- Marketing and Promotions
- Disclosure of Personal Data
- Third-Party Recipients
- International Transfers
- Merger, Acquisition, or Sale
- Data Retention
- Retention Periods
- Data Deletion and Anonymization
- Data Security
- Security Measures
- Data Breach Notification
- Security Awareness and Training
- Your Data Protection Rights
- Access and Rectification
- Erasure and Restriction
- Data Portability
- Objection to Processing
- Right to Withdraw Consent
- Cookies and Similar Technologies
- Types of Cookies
- Cookie Settings
- Do Not Track Signals
- Children’s Privacy
- Age Restrictions
- Parental Consent
- Financial Conduct
- Financial Conduct Authority Registration
- Links to Other Websites
- Third-Party Websites
- Changes to this Privacy Policy
- Updates and Revisions
- Notification of Changes
- Contact Us
- How to Contact Us
- Data Protection Officer
1. Introduction
1.1 Scope of the Privacy Policy
This comprehensive Privacy Policy governs the processing of personal data collected or provided by A-Stat Office Technology Ltd through various channels, including our website, emails, offline communications, and in-person interactions.
1.2 Data Controller
A-Stat Office Technology Ltd is the data controller responsible for your personal data. You can contact us at the address provided in Section 12 for any data privacy-related inquiries or requests.
1.3 Purpose of this Privacy Policy
The primary purpose of this Privacy Policy is to provide you with a clear understanding of how we collect, use, and protect your personal data. Additionally, it serves as a legally binding agreement that outlines your rights and our obligations regarding your personal information.
2. Information We Collect
2.1 Categories of Personal Data
We may collect various categories of personal data, including but not limited to:
- Contact Information: Name, email address, postal address, phone number.
- Identification Data: Passport information, national identification numbers.
- Employment Information: Job title, company name, and other professional details.
- Demographic Information: Age, gender, and preferences.
- Technical Information: IP address, device information, browser type.
- Transaction Data: Purchase history, payment information.
2.2 Sources of Personal Data
We collect personal data directly from you, from third parties, and through automated means, such as cookies and similar technologies. We may also obtain data from publicly available sources and government databases.
2.3 Sensitive Data
We do not generally collect sensitive personal data unless required for specific purposes and with your explicit consent. Sensitive data includes information about race, ethnicity, religious beliefs, health, and biometric data.
2.4 Automated Decision-Making and Profiling
We may use automated decision-making and profiling processes for specific purposes, such as personalizing your experience or offering targeted content. You have the right to object to such processing, and we will provide mechanisms for you to exercise this right.
3. How We Use Your Information
3.1 Purposes of Processing
We process personal data for various purposes, including:
- Providing Products and Services: To deliver products and services you request.
- Communication: To respond to your inquiries and provide customer support.
- Marketing and Promotions: With your consent, to send you marketing communications and promotions.
- Compliance: To comply with legal obligations and data protection laws.
- Analytics: To analyze website usage and improve our offerings.
- Research and Development: To develop and improve our products and services.
3.2 Legal Bases for Processing
We process personal data based on legal bases, including contract performance, consent, legitimate interests, and compliance with legal obligations. When processing is based on consent, you have the right to withdraw your consent at any time.
3.3 Marketing and Promotions
You can opt-out of marketing communications at any time by following the instructions in our communications or by contacting us directly. We respect your choices regarding marketing preferences.
4. Disclosure of Personal Data
4.1 Third-Party Recipients
We may share your personal data with:
- Service Providers: Third-party service providers who assist in delivering our products and services.
- Business Partners: Companies we partner with to provide joint services or promotions.
- Legal Requirements: When required by law, court order, or government regulations.
4.2 International Transfers
Your data may be transferred to countries outside the European Economic Area (EEA) or the United Kingdom (UK) where data protection laws may differ. We implement safeguards to ensure adequate protection of your data during international transfers.
4.3 Merger, Acquisition, or Sale
In the event of a merger, acquisition, or sale of the Company, your personal data may be transferred as part of the transaction. We will ensure that appropriate safeguards are in place to protect your data in such instances.
5. Data Retention
5.1 Retention Periods
We retain personal data for as long as necessary for the purposes outlined in this Privacy Policy or as required by legal obligations.
5.2 Data Deletion and Anonymization
Upon request, we will delete or anonymize your personal data, subject to legal and contractual limitations. Deletion requests will be honored promptly, and data anonymization ensures that your information is irreversible.
6. Data Security
6.1 Security Measures
We employ technical and organizational measures to protect your personal data against unauthorized access, disclosure, alteration, and destruction. Our security measures include data encryption, access controls, and regular security assessments.
6.2 Data Breach Notification
In the event of a data breach affecting your personal data, we will notify you and relevant authorities as required by law. Our breach notification process ensures transparency and timely communication.
6.3 Security Awareness and Training
We provide regular security awareness training to our employees and third-party service providers to enhance data security and privacy awareness.
7. Your Data Protection Rights
7.1 Access and Rectification
You have the right to access and rectify your personal data held by us. We will provide access to your data and allow you to correct any inaccuracies.
7.2 Erasure and Restriction
You may request the erasure or restriction of your personal data under certain circumstances. We will promptly review and process such requests in accordance with applicable laws.
7.3 Data Portability
You can request the transfer of your personal data to another controller, provided it is technically feasible and lawful.
7.4 Objection to Processing
You have the right to object to the processing of your personal data on legitimate grounds. We will assess your objection and cease processing unless there are compelling legitimate reasons for continuing.
7.5 Right to Withdraw Consent
If processing is based on your consent, you have the right to withdraw your consent at any time. Withdrawing consent will not affect the lawfulness of processing based on consent before withdrawal.
8. Cookies and Similar Technologies
8.1 Types of Cookies
Our website uses cookies and similar technologies for various purposes, including analytics, personalization, and site optimization. You can manage your cookie preferences through your browser settings.
8.2 Cookie Settings
You have the ability to customize your cookie settings on our website to align with your preferences. Adjusting these settings allows you to control which cookies are placed on your device.
8.3 Do Not Track Signals
We honor Do Not Track (DNT) signals from web browsers, and we do not engage in tracking your online activities when you visit our website.
9. Children’s Privacy
9.1 Age Restrictions
Our products and services are not intended for individuals under the age of 16. We do not knowingly collect data from children without parental consent.
9.2 Parental Consent
If we become aware of the collection of personal data from individuals under the age of 16, we will seek verifiable parental consent in accordance with applicable laws.
10. Financial Conduct
10.1 Financial Conduct Authority
FCA Authorisation can be checked on the Financial Services Register at www.fca.org.uk under the Firm Registration Number 675047.
11. Links to Other Websites
11.1 Third-Party Websites
Our website may contain links to third-party websites. We are not responsible for the privacy practices or content of these websites. Please review their privacy policies before providing any personal information to them.
12. Changes to this Privacy Policy
12.1 Updates and Revisions
We may update this Privacy Policy to reflect changes in our data processing practices or legal requirements. The revised policy will be posted on our website, and the effective date will be updated accordingly.
12.2 Notification of Changes
We will notify you of significant changes to this Privacy Policy via email or other means, providing you with an opportunity to review the changes before they take effect.
13. Contact Us
13.1 How to Contact Us
If you have any questions, concerns, or requests related to your personal data or this Privacy Policy, please contact us at:
A-Stat Office Technology Ltd
20 Henwood Road
Wolverhampton, WV6 8PG
United Kingdom
Website: www.astat.co.uk
12.2 Data Protection Officer
Our Data Protection Officer can be reached at:
Data Protection Officer
A-Stat Office Technology Ltd
20 Henwood Road
Wolverhampton, WV6 8PG
United Kingdom
Email: dpo@astat.co.uk
